Good day planner app Archives

Good day planner app Archives

good day planner app Archives

good day planner app Archives

A Beginner’s Guide to Notion

Notion is one of the fastest growing productivity tools in recent memory. Power users have become so enamored with Notion that it’s reached Fight Club meme status:

The first rule of Notion is — tell everyone about Notion

The blank slate nature of Notion means it can be really easy to start using, but it can also mean users struggle to understand the most effective use cases for such a powerful tool.

In this article, I want to share my best tips and templates for getting started with Notion. Together, we will cover the basic elements of Notion and four common use cases for getting the most out of it. Ready? Let’s go!

Curated List of Must-Have Apps

We spend an inordinate amount of time sorting through hundreds of apps to find the very best. Our team here at The Sweet Setup put together a short list of our must-have, most-used apps in 2020.

You will get…

  • The current list of The Sweet Setup’s top 8, must-have apps.
  • A special, pro tip for each app to help you save time and become more of a power user.
  • A hidden feature of each app that you may not have known about.

The Sweet Setup Staff Picks for 2020

These apps work on iPad, iPhone, and Mac. And they range across several different categories but are mostly focused on productivity. They will help you get the most out of your devices and your day.

Get the List »

Building (with) Blocks

The core element of Notion is the block, from which all content springs forth. There are roughly 50 potential blocks as of this writing, and I know the team is adding more. We will cover more technical blocks like databases, boards, equations, and integrations in a bit. For now we’re focusing on the basics.

You will quickly see that you can create any kind of written content with blocks. A little pro tip: Notion will recognize markdown commands automatically, if you’re that kind of writer. It’s easy to write an entire article with any popular media type embedded with a block or even just by pasting the URL, e.g. just by pasting in a YouTube link, you can choose to embed the video.

Now that you understand the essential element of Notion, feel free to play around with blocks a little bit and see what you can do. The next part we’re going to cover is how to organize your Notion account and not lose track of what can become your second brain.

Organizing Notion

When you create a new account, Notion automatically creates a page called Name’s Workspace. It’s a basic first page that you can use to host any type of block or additional page.

Since you have already played with blocks a bit, the next thing to try is creating a new page. You have two options: create a sub-page on your default workspace or create a new page in the Notion menu. To keep Notion more organized, I recommend creating a new workspace sub-page to start.

To do this, type to bring up the block options and type . Select the first option . When you do this, you’ll see Notion’s starter template options along with a range of possible page types, including databases.

You’ll do this for two types of pages: an empty page and a board database. Once both are created, use the sidebar menu or back buttons to return to the primary workspace. Now you’ll see both pages as a sub-page of the default workspace Notion created for you.

It’s possible to go as deep as you want with sub-pages, but I wouldn’t recommend that. You can be more organized without overloading on top-level pages. Linking between pages is another thing you can do in Notion that I find helpful, but we’ll cover that later.

Let’s open the blank sub-page again. You already know how to add in written content and media from the previous page, so we’ll create an inline database. To do this, type to bring up the block options and type and select as the option. As a bright person, you’ll note there is also a option, but let’s not do that now.

Creating a Habit Tracker

Now you’ll see a standard database table. It looks familiar, right? We’re going to use this to create our Habit Tracker template. To do this, you’ll create seven columns with a property type. Now create as many rows as you like for the habits you track during the day or week. Keep in mind that we’re experimenting here, so this isn’t the time to worry about how cool and carpe diem your habits are — just get a few down.

Congratulations — you’ve created your first Notion database! Simply check the boxes for each day you complete the habit loop to track progress. As for what you do at the end of the week, there are two options for you. The first is to wipe it clean and start over in the same table. The other option is to duplicate the table and start a new one for that week, but what do you do with the last one? Archive it!

Quick aside: this is an area where Notion’s power can be a tad overwhelming. There are multiple ways to do things, and this is one of those times.

One way is to create another empty page and name it Archive, then return to the habit tracker page. You’ll see the Archive page above or below the tracker. Rename the now-past-week’s tracker to match those dates, and literally drag it in to the Archive page. It’s gone! Until you click on the Archive page and see it at the top. You can do this for each week’s tracker if you want to store your results.

Moving Pages in Notion

You can keep the Habit Tracker as a sub-page in the main workspace, but just for practice I want you to drag the Habit Tracker page off the top-level page and on to the sidebar menu.

By doing that, you have changed the Habit Tracker to another top-level page in your account. You can now create other sub-pages on it, move it back to the default workspace, or drag it to other top-level pages you create in the future.

Databases & Views

The habit tracker page gave us a simple view of tables and database properties. Next, we’re going to use the board you created earlier as a way of understanding Notion’s flexibility. If you’re familiar with the kanban card view that Trello popularized, Notion’s boards will click instantly.

At first view you’ll see the board is organized by the property with options for Not Started, In Progress, and Completed. We will use this as the basis for our upgraded To-Do list template.

If you want a copy of my own to-do template to follow along with, click here.

What I would do first is click + New and start adding tasks you can think of. This could be anything — we’re only experimenting so don’t be shy. Try and think of to-do items for each stage: Not Started, In Progress, and Completed.

Next, click one of the task cards and add some notes about the task in the blank section of the page below the comments. Finally, and this is optional, add in two additional properties:

  • Due Date
  • Multi-Select (often used for tags)

Next, click a few of your tasks and add a due date plus a tag in the multi-select property. For example, I use tags like Work, Home, Money, Misc. blocks are different than blocks because you can choose multiple tags for a page, but only select one option. This is why I like to use the block for data like a status filter.

Now that we have multiple properties to work with, we can filter and sort based on the entries. For example, you could sort by a tag like Work or Home to see what needs to be done for each one. You can also sort by due date to see which are coming up soon.

One of the coolest parts of Notion is the ability to create different views for your pages. My favorite is to switch a table or card view to calendar view! This only works if your page or block contains a date property, but is really cool to see.

I do this all the time with my YouTube page. Most of the time I use a card view to sort by status (idea, filming, editing, shipped), but I often switch to calendar view to filter by due date. With Notion, I’m able to combine my video release calendar and ideas cards just by switching views.

One last tip on the calendar view: just like any other database view, click into a date to create a new page. In the calendar, it auto-assigns the date based on the day you click, and then you can fill in the other properties like or . For example, I’ll switch to calendar view and start adding video ideas on each Tuesday as a way to get a quick look at the upcoming content.

The other view to highlight is Table. This looks a lot more like the spreadsheets we’re familiar with, and can make it easy to quickly sort, filter, and see the pages based on how you want to organize them. For example, if I want to see all my video ideas based on their release date, it’s easier to sort a table view by date rather than scroll through all the upcoming months in a calendar view. It’s all the same data, but from different perspectives.

To recap this section, you can use Notion views to see your data in a number of different ways. The most popular views are Card, Calendar, and Table. There are more, so click around and experiment! You can also sort and filter your data entries with properties like multi-select, select, dates, formulas, and more.

Project Manager

Now let’s extend the concepts we established with the To-Do list database with a complete project management template that works well for one person or a small team of 4-5 people.

Create a new blank page to act as the project home page. Use whatever blocks you want to establish the project purpose, deliverables, team, timeline, etc. Below this group of blocks, add a database in your initial view of choice. In this example, we’ll start with an inline table with properties (seen as columns in the table) for date, select, multi-select, and person (if you are working with others).

Each entry in the table will act as a task for the main project. Add the due date, add tags in multi-select, set a status in the select property, and assign a person as the task owner. Continue for as many tasks or ideas as you want to begin with.

With those in place, you can use the same variable views discussed earlier to sort, filter, and see the tasks by due date in the table or calendar, tasks by status or owner in board view, etc. The possibilities are (almost) endless.

Two quick tips to emphasize: don’t add a text property to a table. I made this mistake early because I was used to doing so in other database tools. In Notion it’s unnecessary. To add notes to a table entry, click it to bring up the task as a page and add text, images, media, or even another table/page/board/calendar/whatever.

One other thing I started doing in projects is creating a Milestone tag. This helped me see the milestones in the project and stay on track over the weeks it takes to finish. It appeared in the table like any other task page, complete with due date, status, and tag(s). The date was especially useful when looking at the calendar view, as it allowed me to adjust the project scope as needed to hit the milestone due date. I think this would work really well in the Basecamp “Six Week Sprint” framework I know many of us use.

Weekly Planner & Agenda

I want to show you one more use case for using Notion in your workflow, and that is as a weekly planner and agenda. If you’re used to a high-powered calendar or weekly planner app like Todoist, Notion will feel pretty lightweight. Of course you can bulk it up with databases and linked pages (I’ll show you a couple ways), but it won’t be as robust as a dedicated planner app.

One more note: Notion has more database options including gallery and list that we don’t even cover here, nor did we cover relational databases, formulas, rollups, and tons more. Like I said at the beginning, this guide is more about getting started than mastering the tool. Those blocks and databases exist, so check out the resources mentioned at the end to learn more.

To design the weekly planner, create an H2 block and title it Monday. Then, do the same for the other days of the week. I create a combo Sat-Sun weekend block for what it’s worth. Now start dragging days all the way to the right of the screen until you see a little vertical gray line, then drop the Tuesday block. This will create a column on the page. Do the same for the rest of the H2 day blocks until they all follow the same layout as the Tuesday block.

Now let’s add in the daily tasks, meetings, and notes. For tasks, I use a simple (checkbox) block, a bullet or text block for notes, and the symbol to define a time for a meeting. I continue that for the rest of the week, adding in blocks as the week progresses.

The weekly planner template is one of the default templates they suggest when setting up your account, but here is a direct link to the template.

A cool feature that we haven’t discussed much yet is the ability to link and reference databases and pages from other parts of Notion. For example, if I want to track my workouts or writing output in the weekly planner, then I could link directly to it instead of creating another database. This drastically reduces the risk of duplicating entries and makes it easy to navigate different parts of Notion — just use the ink to page or Create linked database block command.

Meeting notes are another way I use the weekly planner. If there are meeting notes I need to take, there are two different ways I might do this. First is by creating a block (one of my favorites) and titling it with the meeting date and topic. Then I take regular notes, but the block allows me to collapse and expand the content as needed so I don’t clutter the page. If this is an ongoing meeting, I may create a list database where I can quickly reference and organize meeting notes (or any other content).

At the end of the week, I delete or archive the week’s content and start fresh. If you’re on the free plan I recommend deleting to save blocks. “Archiving” isn’t a true function in Notion, and I get around that by using a sub-page on the main planner named Archive. I simply drag and drop all the past week’s tasks and meetings in to that page to “archive” them. If you want to archive another level down, you could create toggle blocks in the archive page for each week so you know what happened in which week.

Bonus: creating a digital “Bullet Journal” in Notion

I created a variation on the weekly planner to mimic the bullet journal method thousands of people use in notebooks every day. If you’re interested in watching, I have a complete video for you right here, along with Notion’s most popular bullet journal template to copy.

Tips, Tricks, and Drawbacks

We’ve covered some of the more common basic tasks you can find in Notion, but here are a few more quick-fire tips and tricks. If you have any questions about general Notion use, ping me on Twitter @mattragland. I’ve also added a few other people at the end that you can follow and learn from.

  • If you’re on the 1,000 block free plan, know that every time you press the key is a new block. You can prevent this by holding to create a massive block of text and save all those blocks.
  • Table formulas are a little tricky and not a complete Excel/GSheets/Airtable replacement if you’re a spreadsheet power user, but everyone else will be fine.
  • I love using the block to hide chunks of text or other blocks on a page. For example when I write in Notion I’ll often hide media in a block until it’s time to do final edits. But it’s also great for keeping a page view tight with an option to unfurl.
  • You can turn blocks into other types by clicking the :: menu on the side of the block and selecting the Turn Into option.
  • It doesn’t have the PDF or image text recognition Evernote does. That’s really the only thing I miss in Evernote.
  • Formatting can get a little tricky if you’re exporting written content out for a blog post or email newsletter. I still write most of my one-off emails in Bear, but anything that needs to be organized goes in Notion.
  • You can add page covers, and there’s also a great integration with Unsplash! You can share a page publicly, almost like a blog post. You’d have to build your own index, but it’s doable for a few pieces of content. I beta-tested interest for a YouTube startup guide using this Notion page.
  • Try to a page to reference it from any other page. You can also copy and paste the page link and it will automatically create a Notion page link.
  • Have fun with the emojis! Notion certainly does.
  • Notion has an extremely in-depth template library powered by their community of users. If you have a use case in mind for Notion, there’s a good chance there’s already a template to try out.

Is Notion the all-in-one app it claims to be?

It is for me. I use Notion instead of Trello, Evernote, Google Docs, and all but a few higher-level database functions in Airtable. Their team ships new features at an incredible rate, the price is fair for a personal plan, and the flexibility is unparalleled. I even find myself creating one-off pages for public use instead of on my blog — like this one about vlogging tips.

There is so much to uncover in Notion that I still feel like I have a ton to explore and improve. The downside to the power and flexibility is the risk of unorganized information because it’s buried in another page. It’s important to realize that each database entry is actually creating a new page, just embedded in said database. On one hand, it’s really cool to open up a task and add notes or media directly to the entry. You then realize it’s possible to add another database or page directly in the entry 🤯 and it goes on from there.

Sometimes using Notion is like looking in one of those mirrors where you see the reflection going back without end. That possibility exists! Every page can hold another page or database to infinity and beyond.

I recommend Notion to everyone who asks about productivity apps. I love the power and flexibility to make it exactly what I want and fit my productivity style. Even beyond work and productivity, I also use it to plan our vacations, family meals with my wife, and track workouts.

If you’ve read this far, Notion is more than worth checking out. Take it for a test run and create a bunch of blocks, pages, and databases to see how it could fit your style and workflow. Like any new app, there will be a learning curve, but hopefully this article helps reduce the information onslaught that’s sure to come.

Have any questions for me about Notion? Ask me on Twitter! I love talking about Notion and helping people get up to speed. Thanks so much to Shawn, Josh, and the rest of The Sweet Setup team for inviting me to post on the site. It’s an honor!

Additional Resources

Curated List of Must-Have Apps

We spend an inordinate amount of time sorting through hundreds of apps to find the very best. Our team here at The Sweet Setup put together a short list of our must-have, most-used apps in 2020.

You will get…

  • The current list of The Sweet Setup’s top 8, must-have apps.
  • A special, pro tip for each app to help you save time and become more of a power user.
  • A hidden feature of each app that you may not have known about.

The Sweet Setup Staff Picks for 2020

These apps work on iPad, iPhone, and Mac. And they range across several different categories but are mostly focused on productivity. They will help you get the most out of your devices and your day.

Get the List »

Источник: []
, good day planner app Archives To do list & Calendar 4+

Planner, Reminders & Tasks


      • Free
      • Offers In-App Purchases


    Over 25 million people rely on to organize their life and get more done. "IT'S A MUST HAVE APP" (NYTimes, WSJ, USA Today & Lifehacker). A perfect combo of to do list, calendar, planner & reminders app, all-in-one. Free & Simple.

    SYNCS SEAMLESSLY between your mobile, desktop, web and tablet. Keeps all your to do list, tasks, reminders, calendar & agenda always in sync so you’ll never forget a thing
    GET REMINDERS for a scheduled time, when you reach a particular location or set recurring reminders so you never miss a thing
    WORK TOGETHER with shared lists and assigned tasks to collaborate and get more done, with anyone.
    Widget with simple and powerful features to keep your to do list and calendar events always at hand

    EASILY VIEW your events and to-do list & Tasks for the day, week & month
    SYNC SEAMLESSLY in real-time with your phone’s calendar, google calendar, facebook events, outlook calendar or any other calendar so you don’t forget an important event

    To easily create reminders we added voice entry so you can just speak your mind and we’ll add it to your to do list. For better task management flow we added a calendar integration to keep your agenda always up to date. To enhance your productivity we added cross-platform support for recurring reminders, location reminders, sub-tasks, notes & file attachments. To keep your to-do list always up to date, we’ve added a one-of-a-kind daily planner.

    TO DO LIST, CALENDAR & REMINDERS MADE SIMPLE was designed to keep you on top of your to do list and calendar with no hassle. Thanks to the intuitive drag and drop of tasks, swiping to mark to-do's as complete, and shaking your device to remove completed from your to do list - you can keep yourself organized and enjoy every minute of it.

    Looking for more? Add a to do list item straight from your email inbox by forwarding Attach files from your computer, Dropbox, or Google Drive to your tasks.

    LIFE ORGANIZER & DAILY PLANNER is a to do list, a calendar, an inbox, a notepad, a checklist, task list, a board for post its or sticky notes, a project management tool, a reminders app, a daily planner, a family organizer, and overall the simplest and most useful productivity tool you will ever have.

    To plan & organize projects has never been easier. Now you can share lists between family members, assign tasks to each other, chat and much more. will help you and the people around you stay in-sync and get reminders so that you can focus on what really matters, knowing you had a productive day and crossed off your to do list

    GROCERY LIST & SHOPPING LIST task list is also great for shopping at the grocery store. Right there on your to do list is a handy shopping list option that you can share with others. Forgot to buy post-it notes? Want reminders? Simply create a list on, share it with your loved ones and see them adding their shopping items in real-time. You won’t believe how you’ve done shopping or grocery lists before

    Auto-Renewable subscription payment will be charged to iTunes Account at confirmation of purchase. Unless auto-renew is turned off at least 24-hours before the end of the current period, your account will be charged for renewal within 24 hours prior to the end of the current period. Your account will be charged at the cost of the subscription plan you chose:

    $9.99 - monthly plan
    $26.99 - 6 months plan
    $59.99 - 12 months plan with 7 days trial (50% OFF)

    You can manage and cancel the auto-renew subscription at any time from the account settings on iTunes (post-purchase), but we are unable to issue refunds for any pay periods that have already been billed.

    **Please note we do not support Family Sharing at the moment.**

    Version 5.9.1

    - New Apple Watch app
    - Snooze tasks and reminders easily
    - Filter tasks for today, the next 7 days, and all your tasks
    - Keep track of how many tasks you completed with
    - Universal search with tasks, events, sub-tasks, notes, lists & tags
    - Upgraded sorting by time (the 2nd most requested feature!)

    The best planner by a mile @_@

    Really though; for me, feature set is everything. I want tools and I want them to all play together under the same umbrella/ecosystem. - W/ the addition of Focus mode just recently, we now have an app that offers most if not all of the useful task tracking features present usually only across separate apps - AND the ability to choose one, hunker down and get it done in a guided way within the app.

    I won’t dock a star for it, but I do wonder if the “Forest growing” method for focus tracking is actually more useful to the mind than more traditional pomodoro. - I recently switched from using an app like this focus mode - “stay on task, grow trees, grow a focus forest” to using a more simple pomodoro, but I’m definitely excited for ANY style of focus feature because let’s face it, that is the HARDEST part about task management. No other app has taken this into consideration to my knowledge and this is a big step I think for the standards of productivity apps.

    Developer Response ,

    Thank you for the detailed review! We love getting our users' input and glad seeing that you're enjoying the app 🤓We would also love to hear more about your experience with our new focus mode and welcome you to share more thoughts with us at

    LittleMissMeow ,


    I use to really like this app until the recent update. I can’t get my activities to go to the designated place like I use. I am on the hunt for something else. I don’t know why developers mess with a good thing! Support contacted me but I can’t put anything back like it was. Very aggravating! The new update really messed up a good thing! 🤬Until this is fixed I won’t rate this anymore than a one. To the developer - Please stop trying to contact me. I have been in touch with your people trying to see how my issue can be fixed. It should be simple. It takes forever for anyone to get back to me. I shouldn’t have to pay to have someone help me faster. If the people who help with this app responded as fast as they do to people posting reviews things would be great! I haven’t heard from anyone in two days on the issue I would like fixed. Apparently I have angered someone. I get a response every time I edit this review. These people keep sending me the same response daily. Too bad they don’t contact me to help me the issue I have! I have been waiting and all I get is this response to my review. Forget this app and get one that the developer will assist in helping if you need it. It’s March 4th and still nothing worth noting from this app developer. That should show anyone what their users mean to them. Find a better app with people that actually want to help their customers.

    Developer Response ,

    We're sorry for any issue you've experienced! This response hasn't been edited by us nor did we send any new replies since early February - we're not sure where the daily replies come from. Our Support Team has no backlog and all standard tickets are responded within the usual 48 hours, unless there's a complex issue which requires more time to investigate (of which we alert the user). We're not sure what the nature of this problem is since Apple only shows an alias, but if any problem is still pending please message us on FB or DM us on Twitter so we can get this sorted for you ASAP.

    Convenient, Easy 2 Use, Siri & Alexa

    I’m not sure what all the negative reviews are about. Well, obviously they feel they had a bad experience, I just don’t agree & haven’t had their problems. I received an Echo Spot & tried this app when I saw it listed as working with Alexa. I like that the app made connecting with Alexa, Calendar, Reminders, etc very easy. I have had no problems. It works with both Alexa & Siri, nice clean interface, always sends my reminders, integrates my calendar no matter where I enter my event/reminder (through Alexa, Siri, Reminders, or Calendar), sub tasks works great, & I haven’t had any lagging. I love the ‘plan your day’ thing, very easy, intuitive, & useful! I’m not running this on a new iPhone either, a very full 6s+, & I have not bought a subscription. It does sometimes open slow, but only when I have a bunch of apps open so it is my phone not the app. This hasn’t completely replaced Things app since nothing (for me) does projects like it, but I no longer use Things for everything, pretty much just business projects. So far this has been a very useful, easy to setup, & easy to use app that does what it advertises, also working with both Siri & Alexa.

    Developer Response ,

    Cheers! We appreciate the review and love hearing that can save you time by combining several features under one roof 😉🤓 Keep that productivity going! 👊



    Requires iOS 11.0 and watchOS 3.0 or later. Compatible with iPhone, iPad, and iPod touch.


    English, Arabic, Catalan, Czech, Danish, Dutch, French, German, Hebrew, Hungarian, Indonesian, Italian, Japanese, Korean, Polish, Portuguese, Romanian, Russian, Simplified Chinese, Slovak, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Welsh

    This app may use your location even when it isn't open, which can decrease battery life.
    In-App Purchases
    1. To Do List Pro - Time limited offer$2.99
    2. 50% Off Premium Yearly Plan$17.99
    3. To Do List Pro - Time limited offer$26.99
    • Family Sharing

      With Family Sharing set up, up to six family members can use this app.

    Источник: []
    good day planner app Archives

    The 9 Best Calendar Apps to Stay Organized in 2020

    Keeping a calendar can change your life. A calendar will keep you from missing meetings and appointments, as well as make your life a lot less hectic. Plus, having all of your appointments on your calendar frees up your brain to work on more important tasks.

    In our experience, digital calendars are far easier to manage than paper ones. Still, there are lots of calendar apps out there. Which one should you choose? In this article, we’ll help you decide.

    Below, we’ve put together a list of the best calendar apps out there. Whether you’re looking for an app that gives you lots of control, or you just want a simple calendar that stays out of your way, there’s an app for you on this list.

    Google Calendar

    Overview: A dependable calendar app that integrates with most productivity apps.

    Google Calendar is an excellent cross-platform calendar app. It’s the default calendar on Android phones, and it also works well on iPhones. It’s simple to create new events whether you’re on your phone or computer, and everything always stays synced no matter what time zone you’re in.

    Plus, Google Calendar integrates with just about any other productivity app you can think of, so it will readily fit into your existing productivity system.

    If you also use Gmail, then it gets even better, as Google Calendar can automatically create events based on emails you receive. This is a lifesaver when booking things like flights or concert tickets.

    Price: Free

    Platforms: Android, iOS, Web

    Apple Calendar

    Overview: A basic calendar app for Apple enthusiasts.

    If you’re all in on Apple products, then Apple Calendar is an excellent choice. It keeps all of your events synced across your iPhone, iPad, Apple Watch, Mac, and whatever shiny device Apple will dream up next.

    As far as calendar functionality, Apple Calendar offers all the features you’d expect, including a strong integration with Siri that allows you to add events with just a few words.

    Price: Free

    Platforms: iOS, Mac, Web

    Outlook Calendar

    Overview: A decent calendar app that’s likely the default at your office or school.

    Love it or hate it, you’re probably familiar with Outlook Calendar. It’s more or less ubiquitous in large companies and institutions such as universities. In fact, this is the app’s main advantage: lots of people already have it and use it.

    The app itself is certainly solid. You can create events and reminders, send meeting requests, and view multiple calendars at once.

    There aren’t any additional “fancy” or otherwise noteworthy features, and that’s fine. If you just want a basic calendar for keeping track of your meetings and work events, Outlook Calendar is perfect for the job.

    Price: $69.99/year as part of Office 365 Personal, though your employer or school probably provides free access.

    Platforms: Android, iOS, Mac, Windows, Web


    Overview: Flexible templates and built-in scheduling tools help you save time.

    Moving beyond familiar calendar apps, we have Woven. The app markets itself towards “busy professionals,” and it has a lot of interesting features that you won’t find in basic calendar apps.

    To start, Woven offers “Smart Templates” to help you save time when scheduling common types of events. For instance, if you regularly have lunch meetings at the same restaurant, you can create a template that includes the restaurant location.

    Speaking of meetings, Woven also includes a built-in meeting scheduling tool. This can help eliminate the back and forth emails normally required to schedule a meeting. They even offer an integration with Zoom, allowing you to easily schedule and manage your Zoom meetings from within Woven. And they recently launched an iPad app as well.

    Really, the only thing Woven lacks is an Android app, though the company reports that this is in development.

    Price: Free

    Platforms: iOS, Mac, Windows, Web


    Overview: Schedule meetings without endless email exchanges.

    Whether you’re a student or professional, scheduling meetings is the worst. You can spend weeks sending emails back and forth trying to find a time that works for both of you, to the point that you forget why you wanted to meet in the first place.

    Meetingbird aims to solve this problem. The app syncs with Outlook Calendar and Google Calendar so that your availability for meetings is always up to date.

    When you want to schedule a meeting, all you have to do is send a link with a list of times you’re available. The recipient then picks the time that works best for them, and the meeting they schedule is automatically synced to both of your calendars.

    We also like that Meetingbird integrates with Zoom, our video call tool of choice, as well as Zapier, Slack, Trello, and more.

    Price: Free

    Platforms: Web

    Fantastical 2

    Overview: A multilingual Mac/iOS calendar app with one of the best Apple Watch apps we’ve seen.

    If you’re an Apple user looking for an alternative to the default calendar apps on Mac/iOS, you should check out Fantastical 2.

    The main strength of Fantastical 2 is its deep integration with the Apple ecosystem. Whether you’re on your Mac, iPhone, iPad, or Apple Watch, Fantastical 2 offers a beautiful, simple calendar that always stays synced.

    The app has especially strong natural language processing, letting you quickly create events whether you’re at your desk or on the go. You can even do some more sophisticated things such as setting geofenced reminders (allowing you to get reminders only when you’re in a particular location).

    Finally, Fantastical 2 also integrates with iCloud, Google Calendar, Outlook Calendar, and a variety of other apps. And the app is fully localized for English, French, German, Italian, Spanish, and Japanese, making it great for multilingual users or workplaces.


    • Mac: $49.99 (after a 21-day free trial)
    • iPhone/Apple Watch: $4.99
    • iPad: $9.99

    Platforms: iOS, Mac

    My Study Life

    Overview: A calendar app built for the unique scheduling needs of students.

    While most calendar apps target busy professionals, My Study Life is different. It’s a calendar app built specifically for students, and it has some features you won’t see in other calendar apps.

    To start, My Study Life includes smart scheduling features to help you keep up with your classes and extracurricular activities. If your class schedule varies with the week, My Study Life can account for that, ensuring you don’t forget a class. There’s even a special section for scheduling your exams.

    Plus, My Study Life syncs your schedule across devices and works offline. This means you’ll always be able to keep track of your classes and assignments no matter your location or internet access.

    Price: Free

    Platforms: Android, iOS, Web


    Overview: A beautiful calendar app with handy weather and travel information.

    If you love the design of Moleskine notebooks and planners, then Timepage is the calendar app you’ve been waiting for. This iOS-only app is truly beautiful, featuring an elegant, uncluttered interface that you’d expect from Moleskine.

    Beneath the aesthetics, however, Timepage is a powerful calendar app. It includes natural language processing to let you easily type in events, as well as a “heat-map” view that shows how busy your month is at a glance.

    Best of all, Timepage integrates with a variety of other apps to show you weather alerts and travel times to events. This way, you’ll not only remember that you have to be somewhere, but you’ll also get there on time.

    Price: $1.99/month or $11.99/year (after a 7-day free trial)

    Platforms: iOS

    Business Calendar 2

    Overview: The best calendar app for customizing your calendar’s appearance.

    I’ll admit, “Business Calendar 2” sounds like something straight out of Office Space (if they had calendar apps back then, that is). But while the name might be a bit weird, the app is anything but.

    Business Calendar 2 is great if you want a lot of control over the way your calendar looks. In addition to the standard day, week, month, and year views, you can adjust the calendar view to show anywhere from 1 to 14 days. And you can quickly swipe between these views so you can always find what you’re looking for.

    What really makes Business Calendar 2 shine, however, are its event scheduling features. You can easily drag events around on the calendar and quickly enter event details without excessive swiping.

    Plus, the app’s natural language processing lets you enter events just by talking into your phone. The app will even learn your preferences over time, automatically suggesting common locations or attendees.

    Price: Free (with ads). Upgrade to the Pro version for $6.99 to remove ads and get additional features such as file attachments and event templates.

    Platforms: Android

    Calendar Apps Help Keep Your Life Organized

    I hope this guide has helped you find the best calendar app for your needs. Whether you stick with a popular calendar app such as Google Calendar or go with a less conventional pick such as Timepage, keeping a calendar is just one part of being productive.

    To learn how to build a full productivity system, check out our free course:

    Take my free productivity masterclass

    With a proper productivity system, nothing ever slips through the cracks. In just one hour, you'll learn how to set up your to-do list, calendar, note-taking system, file management, and more — the smart way.

    Image Credits: Outlook Calendar, Woven, Timepage, paper calendar

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